Customs House Weekly Series #35
Jamaica Customs Implements New Procedures for Clearing Charitable Items – Comes into Effect November 1, 2017
The Jamaica Customs Agency (JCA) recognises the important role charitable organisations play in the social and economic development of Jamaica, and as such, the ease at which they do business rests at the forefront of the Agency’s mandate to facilitate trade through the implementation of efficient and effective processes.
It is with this in mind, that the JCA advises that effective Wednesday, November 1, 2017, officers of charitable organisations or persons authorised to effect clearance on their organisations’ behalf, must now proceed directly to the Port of Clearance, instead of to the respective Customs House, in Kingston or Montego Bay. Previously, persons undertaking clearances on behalf of a charitable entity had to visit the respective Customs House to receive approval for clearing charitable items.
In light of the above, charitable organisations must note the following:
- All shipments must be consigned in the name and address of the charitable organisation only, before it arrives in Jamaica.
- Where an individual other than officers of the charitable organisation is being asked to undertake clearance a notarised letter of authorisation on the organisation’s letter head must be presented.
- The name and signatory on the authorisation letter must be compatible with the information uploaded to the JCA’s database in respect of said charitable organisation.
- A Special Declaration must be completed and signed by the responsible officer on the organisation’s letter head. This is to be given to the authorised person conducting business on behalf of the charity or the licensed Customs Broker.
- A licensed Customs Broker is required to clear shipments valued at and above US$5,000.00, and a C73 Form (Authorisation for a Person to act on behalf of another) must be completed. However, the Charity reserves the right to contract a licensed Customs Broker for shipments of US$5,000.00 and under this amount.
- A Tax Compliance Certificate (TCC) is required for clearing all shipments.
Officers of charitable organisations or persons authorised to clear shipments of US$5,000.00 or less should proceed to the Port of Clearance with the requisite documents pertaining to the shipment consigned to the name and address of the charitable organisation to include:
- A copy of the Certificate of Registration of Approved Charity
- A letter of authorisation where applicable
- The signed Special Declaration
- Bill of lading or Airway Bill
- Packing list
- Tax Compliance Certificate
- Permits/licences where applicable, and any other document pertaining to the shipment
N.B.: As it pertains to shipments of US$5,000.00 or more, a licensed Customs Broker, who, upon receiving a completed C73 form, must prepare an entry into ASYCUDA (Automated System for Customs Data), and upload all supporting documents necessary to facilitate processing.